How To: Create a Seamless Wedding Timeline

TIMELINE BLOG GRAPHIC.png

TIMELINE BLOG GRAPHIC.png

Before you get overwhelmed with one of the most daunting tasks of planning your big day, I want you to take a minute to breathe, take a sip of that Moscato, (or Zin if that's your thing), and let's dive in! I promise you it won't be as bad as you thought.You've made it to the final couple months. Weeks away from the big day, and your vendors start asking for a timeline. If you have a wedding planner, then sit back with that glass of wine mentioned above, and rest assured that your planner is already on top of it.If you don't have a planner, then you better start prepping this ASAP, and don't worry, I am here to help. There's a lot more to a wedding day timeline than most people realize. It's not just telling the photographer when to arrive, and telling the DJ when your first dance and speeches will be. There's a lot of detail that goes into planning this. After all, think of your wedding day as being managed with a huge team of others needing to also be managed all around the details that YOU give. Let's start from the beginning. I promise, this will be painless.STEP 1:When we create our timelines, we start with the basic times for all the major details: pre-wedding (hair, makeup, arrival, etc.), ceremony, family/bridal party photographs, cocktail hour, reception, cake cutting, and any other major segments of the day/night. So take a notebook and write down a general idea for all of these items. If you aren't sure, you'll want to contact those vendors to ask.STEP 2:Now that the biggest part of the timeline is done, it only gets easier. Next, we pull in all aspects of each piece, and break them down into more specific times. For example, Hair and makeup will need to be broken down for each girl getting this done, and this timeline needs to be STRICT. I recommend working closely with your stylist AND making sure every girl in your bridal party is on the same page. YES, you should be that girl and give them all a copy of their schedule. We don't need Becky getting too caught up in the mimosa bar and being late to her getting glammed up appointment. Don't be that girl, Becky! (DISCLAIMER: Please don't be offended if your name is Becky, this is simply an example and I just happen to like the name LOL.) You will also need to break down any important part of the lineup time for bridal party, including a copy for the boys. We all know how guys get when they are with their buds, so make sure the guys know where, and more importantly WHEN to meet for lineup. Do the same thing for the reception, introductions, dances, speeches, cake cutting. These will need to be managed between you, the caterer lead, and the DJ/MC/Band Leader. Again, if you have a planner, this will be managed by him/her. If you don't, ITS NOT TOO LATE. Wedding Day Management packages are the best investment for yourself. You deserve to not stress about these details, girl.STEP 3:Now, you need to add the important elements for the vendors involved. My team will consider all vendors involved for each detail, (don't forget their set up times and break down). We also like to create one copy of the timeline that breaks down TO DO's for each section. We will also usually have separate timelines specific to vendors and more detailed for my team. Generally the vendors only need to know the basic for what involves them.Start with anything that needs to be completed BEFORE ceremony. Arrive to venue for set up of any décor, furniture, rentals, anything that either you are responsible for, or a pre-arranged party is responsible for. Include any TO DO's that go with that.IE: A sample of a PRE WEDDING Timeline List:10 AM - Arrive to venueTO DO - Check that all rentals and important items are on site, do a walk through11 AM - Florals dropped offTO DO - Set up ceremony aisle floral arrangements11:30 AM - DJ to arrive for set up and sound check12 PM - Sound check complete, ceremony to be set up completely, Caterer arrivesTO DO - Set up for receptionI think you get where I am going with this. Obviously there will probably be way more on that TO DO list, but you get the picture. You will want to complete the same thing for CEREMONY, COCKTAIL HOUR, RECEPTION, END OF NIGHT/BREAKDOWN.If you aren't already, be sure to sign up for my newsletter to get my FREE ULTIMATE TIMELINE PLANNING GUIDE, & more planning tips all for you! XO COCO & KIMMIE